24  Acknowledgment

I acknowledge that I have read and understood these policies and agree to comply with them. I understand this handbook does not create a contract of employment for any fixed term and may be updated by the Company.

Name: _______________________
Role: ________________________
Signature: ____________________
Date: _________________________

24.0.0.1 Pointers

  • Who signs: All employees and long‑term contractors; short‑term collaborators may acknowledge via email/PO terms.

  • When: New joiners on Day 1; after material policy changes, acknowledge within 7 calendar days.

  • How: Use the approved e‑sign tool/HRIS; wet signatures only when required by law or a client contract.

  • Storage: Signed copies are retained in HRIS/People Ops records; request a copy anytime via hr @pythonaisolutions.com.

24.0.1 Appendix A — Quick Checklists

  • Before Using an AI Tool: Approved? ✓ | No sensitive data ✓ | Opt‑out of training/logs if available ✓ | Document outputs ✓

  • Before a Meeting: Agenda ✓ | Pre‑reads ✓ | Decision owner ✓ | Notes doc link ✓

24.0.2 Appendix B — Incident Hotline

  • Security: security @pythonaisolutions.com

  • Privacy: privacy @pythonaisolutions.com

  • IT Help: it @pythonaisolutions.com

  • HR/People Ops: hr @pythonaisolutions.com

24.0.3 Appendix C — Daily Check‑In/Out Templates

24.0.4 🌅 Daily Check-in (when you start work)

  • Start Time:
  • Project(s): (list project names)
  • Planned Tasks (priority order):
    1. …
    2. …
  • Blockers: (anything slowing you down, or help needed)
  • Documents/Links
  • Availability: (e.g., fully available, partial availability, off for 2 hrs, etc.)

24.0.5 🌙 Daily Check-out (when you finish work)

  • End Time:
  • Project(s):
  • Completed Tasks:
    1. …
    2. …
  • Blockers: (anything slowing you down, or help needed)
  • Pending Tasks & Next Steps:
    1. …
    2. …
  • Documents/Links Updated

24.0.6 Appendix D - 🔑 Guidelines

  1. Be concise but informative – Avoid broad statements like “I am working on project X”. It should change every day, and have enough context so others can understand your focus. If they want to dig deeper they can click on the links.
  2. Use this to plan your day - The act of writing down your priorities each day gives you an opportunity to actually pause and reflect on what they are. Over time this serves as a feedback system on how to plan and execute your work.
  3. Flag blockers early – if something is slowing you down, mention it so teammates or managers can help.
  4. Share links at least daily – working docs, notes, architecture diagrams, PRs or branches.
  5. Prioritize transparency – even small tasks can give others visibility into your workload.
  6. Respect async work – don’t expect immediate replies; the channel serves as a record others can check when available.
  7. Managers – use this channel to quickly assess workload, reassign tasks, or provide support.